A fire risk assessment for someone who just moved office

Moving Office? Prioritise Your Fire Safety 


What to keep in mind when moving office 

Moving office can be a massive task. There’s so much to think of to make your transition into your new space goes smoothly. Whilst ensuring that the crucial elements of an office move are completed, making sure that your fire risk requirements are checked-off can be overlooked. You may also forget to make sure you have the right equipment to deal with any potential fire hazards in your new abode. 

We break down what you need to consider in your new space, and what steps you need to take to keep your business and staff safe. 

Importance of fire risk assessments 

A new space presents its own challenges. Moving offices means that you are now based in a space that is unfamiliar to you. This presents its risks with fire safety. Firstly, setting up your office equipment can lead to fire risks being overlooked. This can include improper use of extension cables, and storing boxes and items in condensed areas that can lead to a more vigorous fire if flames appear. 

Secondly, you may not be aware of the state of the electrical equipment that may have been left for you to use. Not only this, but you won’t be aware of the condition of electrical outlets. An unfamiliar space will bring a lack of awareness of possible or existing issues when it comes to fire safety. 

By having a fire risk assessment in your new space, you’ll become knowledgeable of what is posing a risk in your office. Whether it’s fire equipment that you’re lacking, establishing fire escape routes or allocating fire warden responsibility to employees, you’ll make your new office safer. 

Identifying new fire hazards 

New office spaces come in all shapes and sizes. Having slightly different features and their own unique elements, fire hazards can be singular in each different, new office space.  

For example, if your new office has a basement, this poses significant fire hazards and risks that need to be considered, ensuring a safe exit route for employees. If your building has a historical structure, you need to make sure that it meets fire regulation standards and is a safe area to work in. 

Areas in your new office that can pose a fire hazard include: 

  • Kitchen. By using different appliances, this can lead to electrical overload. Also, the heat from kitchen appliances can cause the start of a fire if the wrong items or materials are near heat-dispersing appliances. 
  • Storage room. If you’ve had lots of deliveries, or neglected old items, these are sometimes left to be forgotten about in a storage room. By having a large amount of clutter, overloaded storage rooms can provide more fuel to the fire with more items and materials to burn. 
  • Server room. An unmanaged, non-serviced server room can be a threat. With untested and possibly older electrical equipment all in one space, you want to make sure that the threat of electrical faults isn’t present.  

Essential fire safety equipment for moving offices 

You need to be aware of what fire equipment you need when moving offices, to make sure that your new space is equipped to deal with hazards if they are presented. 

Firstly, you need the right amount of fire extinguishers, and the right types. By knowing what types of fires can be caused in each space, you’ll be armed with the right extinguishers for the correct situation.  

Fire alarms and fire detection systems need to be present throughout your new office, and properly functional. Strategically placing fire alarms to detect fires and alert employees is critical. By continually testing and servicing your fire alarms, this ensures peace of mind that your fire alarms will be functional in event of a fire. 

Emergency lighting and signage are vital pieces of fire safety equipment that makes your new workspace safer. By defining fire exit routes in situations of limited visibility, a safer exit is presented for employees in new, unfamiliar spaces. 

Installation and implementation 

To deliver fire risk assessments and to install fire alarm systems, you’ll need professionals to deliver their expertise on making sure your new office space is safe.  

By enforcing regular maintenance and keeping records, you’ll be able to store updated reports of your fire safety equipment, providing information on the before unknown state of equipment when first moving into your new office. 

By initialising a fire evacuation plan and allocating responsibility towards an employee to maintain fire safety, this will improve your employees’ knowledge on fire safety procedures in your new workplace.  

Practising fire safety procedures and providing the relevant training on new fire safety equipment will lead to sharp responsiveness in dangerous situations, with your employees being able to respond quickly. 

If you need a fire risk assessment or new fire equipment for your new office, get in touch to find out how we can make your lovely new office as safe as they can be.